HSB Business Unit Procurement Lead 6 month FTC 1

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Shared Services:

A Shared Service Provider to both UK Life Branch (Life Reinsurance provider) and Great Lakes Insurance SE (specialty provider of primary insurance services in the UK). 

Key services that are provided include: Accounting/Finance/Tax; HR; Facilities Management; Procurement; Internal Audit: Legal and Data Protection.  In addition, the responsibility for managing and servicing the Leases on behalf of the relevant London Business Units.

About the role

Collaborating closely with internal stakeholders and MRUK Central Procurement Team to co-ordinate procurement activity within HSB/MDIS. Acting as a key support for all teams and ensuring that business areas are fully aware of, and adhering to, the company procurement guidelines.

“Day to day” local interface for any procurement and outsourcing initiatives, including the implementation of tools and reporting, to support the business procurement and cost saving strategies. Focusing on delivering optimal sourcing solutions that create business value, strengthen supplier relationships, support digital transformation, and ensure compliance with regulatory and risk standards.

A key focus on the Sourcing Category of Mobility & Events, managing efficient day-to-day operational management in conjunction with the Fleet Management company.

Key Responsibilities:

• Central interface between HSB/MDIS internal customers and CPUK Procurement Team in supporting all procurement activities, escalations, and adherence to the Procurement Policy.
• Management of the Fleet operations, working with business managers and fleet provider to ensure the fleet policy compliance, seek opportunities to reduce cost and improve operational efficiencies.
• Promote/Support the Business with the usage of Coupa to streamline and improve efficiency with the purchase of goods and services and ensure agreed processes are being adhered.
• Manage and act as escalation point for the relationships with our PPE/Stationery Suppliers.
• Maintenance of the Procurement SharePoint, ensuring policies, procedures and the contract authority matrix is kept up to date.
• Ensure the Contract Database is maintained and the uploading of contracts into Coupa.
• Manage Suppliers and Finance Teams invoice issues and escalations.
• Facilitate the set-up of all new Engineers in the Coupa system.
• Completing Financial and Sanctions Checks.
• Support the Business with Coupa training and system issues.
• Assist HSB/MDIS with the coordination of local software license contracts and renewals.

Competencies:

Business Acumen (we think big) - You understand the business’ ambition, your team’s

commitments and how your role contributes to this.

Plans and aligns (we lead the ‘we’) - You plan and prioritise your work to fit with deadlines and longer-term commitments for you and your team and collaborate with others, encouraging diversity of thought.

Action oriented (we grow with our clients) - You take on new tasks, opportunities and challenges with a keen interest. You have an appetite to learn and embrace new ways of working in order to improve efficiencies and effectiveness.

Self-development (we care and dare) - You demonstrate enthusiasm by seeking new ways to grow and be challenged, through both formal and informal development opportunities.

Communicating Effectively (we are clear and authentic) - You openly listen to the ideas of others,

seek regular feedback to develop, consider the best method for communicating and ask for support and advice when unsure.

Key Skills & Experience:

• Strong administration skills.
• A background working within a fast-paced team.
• Assertive and confidence to communicate at all levels.
• Excellent relationship management skills.
• Meticulous planner with a close eye for detail
• Self-motivated and pro-active.
• Proficient in MS office packages.
• Gain good working relationships both internal and externally.
• Work using own initiative and take advantage of opportunities.
• Ability to work to time scales and deadlines.

Thought Leaders:

You will demonstrate inclusive behaviour and encourage your colleagues to play an active role in creating an inclusive culture as well.

You will treat your colleagues and sales and business partners fairly and with respect.

Regulatory & Conduct Requirements:

In addition to the responsibilities set out above, the role/function will also become responsible for:

• Ensuring compliance with Munich Re’s Code of Conduct and the FCA Conduct Rules

All candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process. You can request an adjustment by speaking to your Talent Acquisition contact.